AASG Constitution

ARTICLE I- NAME AND PURPOSE

A. The name of this organization shall be the Alaska Association of Student Governments, hereinafter referred to as AASG. The sponsoring organization is the Alaska School Activities Association (ASAA).

B. The purpose of this organization shall be to:

1. To convey such information as opinions, issues, and opportunities to and from Alaska secondary students.

2. To represent the concerns of Alaska secondary students on local, state, and national levels.

3. To train Alaska secondary students to effectively perform leadership roles.

ARTICLE II- MEMBERSHIP

A. Membership in AASG shall be open to all high school governments in Alaska that are members of ASAA.

B. Membership will also be extended to schools that join through their districts as a group member.

C. The General Assembly of AASG shall consist of at least one representative from each member school’s student government or district group membership present at the conference.

ARTICLE III- ORGANIZATION STRUCTURE

A. Executive Board

1. The Executive Board of AASG shall consist of the following members:

a. President

b. Vice-president

c. Secretary/Treasurer (non-voting)

d. Parliamentarian (non-voting)

e. Public Relations Officer

f. Conference Registrar (non-voting)

g. Region Representatives for seven regions

h. Senior Representative to the State Board of Education and Early Development

i. Junior Representative to the State Board of Education and Early Development

j. Representative to the Alaska School Activities Assoc. (ASAA)

k. Executive Director (non-voting)

B. Steering Committee

1. The steering committee shall be comprised of the following:

a. The advisors to the executive board members.

b. The Executive Director

C. Officers

1. Officers elected by the General Assembly shall be a President, Vice-president and Public Relations Officer. They shall serve a one -year term.

2. The Secretary/Treasurer shall be appointed by the President and will serve a one -year term.

3. The Parliamentarian, ASAA, and SBEED positions shall be filled in accordance with the Bylaws.

4. The registrar shall be appointed by the host school and shall serve on the Executive Board.

D. AASG Executive Director

1. One position open to candidates anywhere in Alaska hired jointly by representatives from the AASG Executive Board, AASGA membership, and ASAA Director.

ARTICLE IV - ELECTIONS, APPOINTMENTS AND VACANCIES

A. Elections

1. All nominations, interviews and elections shall be in accordance with the Bylaws.

2. Bylaws maybe updated only at summer and winter business meetings by the Executive Board.

3. The winning President, Vice-President, and Public Relations Officer candidates will assume office as the last order of business at the Fall Conference.

4. No individual may hold more than one office at a time.

B. Appointments

1. At the Fall Conference, the Executive Board shall appoint a representative to ASAA. He/she will serve a two year term.

2. At Fall Conference, the Executive Board shall submit three to five nominees to the State Board of Education for the position of Junior Student Representative. Both Junior and Senior Representatives shall serve a one year term ending at Spring Conference. At the conclusion of the Senior Representative’s term, the Junior Representative will assume the Senior Representative Position pending approval of the SBEED.

3. At the Fall Conference, the Executive Board shall appoint a Parliamentarian to the Executive Board. He/she will serve a one-year term.

4. The new president shall appoint the Secretary/Treasurer. He/she will serve a one year term, beginning and ending with the Winter Business Meeting. The incoming and outgoing secretaries overlap at this meeting.

C. Vacancies

1. A vacancy in the office of President shall be filled by the Vice-President.

2. A vacancy in the office of Vice-President shall be filled by appointment of the Executive Board at the next regular meeting following the occurrence of such a vacancy, subject to ratification by the General Assembly at the spring meeting.

3. A vacancy in the position of the ASAA Representative shall be filled by an alternate selected by an executive board committee and the ASAA Executive Director.

4. Vacancies in the position of Regional Representative shall be filled by the Region Representative’s school.

5. Vacancies of the Registrar shall be filled by an appointee from the host school.

6. A vacancy in the office of Public Relations Officer shall be filled by an appointment of the Executive Board at the next regular meeting following the occurrence of such a vacancy, subject to ratification by the General Assembly at the Spring Meeting.

7. A vacancy in the position of Parliamentarian shall be filled by appointment of the Executive Board at the next regular meeting following the occurrence of such a vacancy.

8. A vacancy in the position of the SBEED Representative shall be filled according to the SBEED policy.

ARTICLE V - REGIONAL ORGANIZATION

A. Regions will be defined by ASAA, except in the case of ASAA Region I which shall split into two regions, Region I and Region VII. Any school desiring to affiliate with a region other than the one to which they are assigned must submit a formal written request to the Executive Board for approval.

B. Regional Representative Schools shall be elected for a two-year term by member schools from the region at Spring Conference. Time will be provided at the Spring Conference for this purpose.

C. Regional Representative Schools will select from their student body a student representative to serve a two-year term on the AASG executive board. The administration of that school will appoint an advisor who will serve on the Regional Representative Steering Committee.

ARTICLE VI - MEETINGS

A. The General Assembly shall meet twice a year, in the spring and in the fall. The site and date of each meeting shall be established by negotiations between the Executive Director and the host school. If more than one school applies to host the same conference, it will be decided by a vote of the Executive Board.

B. The President or three Executive Board members shall have the authority to call emergency meetings of the Executive Board by giving written notice and reason of such emergency meetings to all Executive Board and Steering Committee members at least one week prior to the date of such emergency meetings.

C. Meetings of the General Assembly shall be conducted in accordance with Robert’s Rules of Order.

D. This Constitution and Bylaws shall supersede any other Rules of Order, decisions by AASG members and officers or other policies.

E. AASG is under the jurisdiction of ASAA and abides by their Constitution, Bylaws and Policies.

ARTICLE VII - RATIFICATION

A. This Constitution and Bylaws shall be ratified, and shall become the sole written instrument from which AASG derives its authority, when its proposal receives a two-thirds majority of votes cast at a regular General Assembly meeting of the Alaska Association of Student Governments.

B. Proposed amendments to this Constitution and its Bylaws must be submitted by a student.

C. Proposed amendments to this Constitution must be distributed in writing to all officers and school correspondents at least two weeks before the meeting at which the amendment will be proposed.

D. This Constitution may be amended at a meeting of the General Assembly only if the proposed amendment(s) receive(s) two-thirds of the votes cast.

E. This Constitution and Bylaws shall take effect immediately following the adjournment of the meeting at which they have been ratified.

F. Policies to implement the Constitution and Bylaws will be approved by the Executive Board.